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Sales Admin/Desk Assistant

Company: High Octane Harley-Davidson
Location: Billerica
Posted on: May 14, 2022

Job Description:

Job DescriptionJob Title: Desk Assistant (Sales Team Administrative Assistant)Department: Motorcycle SalesSupervisor: Sales Manager and/or General Sales Manager Summary DescriptionAssist the Sales Management Team with administrative work and data entry to provide a more fluid buying experience. Responsible for providing a full range of administrative support. Daily work performed under the direct supervision of the Sales Management Team and requires a high degree of accuracy and discretion, as many of the documents handled are extremely sensitive. Duties and Responsibilities

  • Provide prompt, dependable, high quality, word processing to the Sales Department and Business Managers.
  • Provide high quality assistance to personnel to ensure a smooth running and productive sales environment.
  • Prepare letters, reports, financial contracts, and other correspondence.
  • Set-up and maintain an accurate easy to access filing system for all important documentation.
  • Package deals, track down titles, help find information needed to help fund/finalize deal.
  • Create schedule in ScheduleBase for Sales Department.
  • Create motorcycle hang tags in compliance with state regulations and company policies.
  • Analyzes and verifies customer information provided from Fit Specialists and ASMs and then enters information exactly as it appears in Lightspeed/Talon.
  • Prints reports from Lightspeed/Talon, Google Docs, H-Dnet, and other dealership systems as requested.
  • Updates notes and other information in various Google Sheets.
  • Perform other related duties as assigned or requested.Supervisory Responsibilities
    • NoneQualifications & Job Requirements
      • High school diploma or the equivalent.
      • 2+ years' customer service experience.
      • Must possess a positive attitude and show enthusiasm for the products we sell.
      • Must be computer literate and proficient with Microsoft Office Suite, along with general email/internet.
      • Experience using various Google Drive applications to include but not limited to Google Sheets and Google Docs a plus.
      • Must be able to multitask and input data with accuracy and efficiency in a high paced environment
      • Good verbal communication skills.
      • Pleasant phone manner.
      • Must maintain a professional appearance and a neat, well organized work area.
      • Valid driver's license and a good driving record.Physical Demands
        • Requires the use of both hands.
        • Frequently works on a computer in a typical office environment.
        • Occasionally required to bend, stoop, crouch, reach, and lift 25lbs of material.
        • Requires standing and/or walking for extended periods of time.Working Conditions
          • The noise level in the work environment is usually loud.
          • Potential exposure to battery acid, gasoline, chemical cleaning materials or other toxic materials commonly found in a motor vehicle service department.
          • Occasionally exposed to exhaust fumes or other airborne particles.

Keywords: High Octane Harley-Davidson, Billerica , Sales Admin/Desk Assistant, Sales , Billerica, Massachusetts

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