Modis Branch Operations Specialist
Company: Adecco
Location: Billerica
Posted on: August 3, 2022
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Job Description:
About the roleThe Branch Operations Specialist This position
requires an employee to perform all functions necessary to
successfully maintain branch operations: --- Arrive promptly for
the opening of branch. Greet visitors and applicants for testing
and interviewing. Answer and route incoming calls as necessary. ---
Complete weekly branch reports, including but not limited to:
Headcount Stats Report, Key Metrics Report, Starts and Ends Report,
Branch Roster, and the Consultant Board. --- Generate consultant
new hire paperwork (including contracts) and ensure proper
completion. Maintain personnel files including I-9 Form files. Act
as liaison with Modis' Corporate Immigration Department regarding
immigration issues. Ensure that the e-Verify is completed in
compliance with Modis policies. Ensure that consultant drug,
background, and credit checks are performed in compliance with our
client contract agreements and Modis policy. --- Generate client
contracts as needed, performing any necessary client credit checks.
Ensure accurate completion of all necessary client paperwork.
Forward all necessary client paperwork to corporate office and
maintain organized client files. --- Ensure initial placement and
updated payroll and billing data are submitted to the Back Office
on a regular basis to ensure that assignment information is always
accurate and current. --- Review client contracts to ensure that
Modis assignments and candidate expenses are set up properly and
are in compliance with these agreements. When applicable, ensure
that consultants are aware of the client's expense reimbursement
policy. --- If the branch does not have a CRR, track consultant
bill/pay rate anniversaries and assignment end dates. Notify BDM 30
days prior to the end date/anniversary so the BDM has enough time
to request a bill rate increase or a contract extension. --- Assist
consultants with weekly timesheets and ensure that each consultant
submits a billable-hours timesheet, Paid Time-Off Timesheet or
Holiday Timesheet by running the appropriate Decision Studio
Reports. Submit zero hour timesheets, when necessary. --- Assist
consultant and/or client in obtaining consultant logins into the
client time reporting system (if applicable). In addition, obtain
login into the client time reporting/billing system for Modis use
to confirm that consultants are entering their hours on a timely
basis, entering their hours correctly and that the bill rates in
the system match the Modis bill rates. These Modis logins should
also be shared with the appropriate Client Services Specialist. ---
Communicate all new and current Modis policies and procedures to
the branch staff employees and consultants. --- Assist the Back
Office with correcting timesheets, billing/invoice issues, or
collections as requested by the Back Office. Review the "Invoice
Held Report" and immediately take action to resolve any issues.
Review the Hold Report from Contractor Payables, which represents
Independent Contractor or Subcontract timesheets that were received
and completed by Payroll, but have not received Vendor invoice.
Contact Vendors to request that they submit invoice immediately.
Review the Aging Reports (in Decision Studio) on a weekly basis and
alert the Managing Director of any aging issues. --- Perform New
Hire Orientation for staff employees. Assist Managing Director with
tracking staff employee Absence Tracking Forms and ensure that
these forms are sent to Staff Payroll in a timely fashion. ---
Administrative functions to include: order office supplies,
marketing collateral and Modis promotional items as needed.
Distribute messages, mail and incoming faxes; and send invoices and
expense reports to corporate for payment.What you'll be
doingESSENTIAL FUNCTIONS: --- Audit I-9 forms for accuracy---
Assist in credit and collections.--- All other duties as assigned
by Manager.About youEDUCATION/EXPERIENCE & OTHER POSITION
REQUIREMENTS: --- High school diploma or equivalent; College degree
preferred--- 1 year prior experience in a customer service role and
1-2 years prior experience in a financial role (AP, AR, Payroll) or
Human Resources helpful--- Proficient in MS Office applications---
Ability to meet deadlines in a timely fashion and effectively
multitask assignments or duties--- Ability to communicate
effectively verbally and in writing--- Ability to work effectively
in a team environment with minimal supervision--- Ability to
operate multi line phoneADECCO RETAINS THE RIGHT TO CHANGE OR
MODIFY JOB DUTIES AT ANY TIME. THE ABOVE JOB DESCRIPTION IS NOT ALL
ENCOMPASSING. NEEDS AND REQUIREMENTS MAY VARY BETWEEN LOCATIONS AND
ACCORDING TO BUSINESS NECESSITY.Why choose us?It's an exciting time
to be part of our team. We're proud to be a global thought-leader
and care about doing the best job we can to ensure better futures
for everyone. We do this by building our Future@Work strategy as a
united team of 30,000+ colleagues with a collective spirit working
in over 60 countries globally. You'll have the opportunity to grow
across a variety of interesting jobs and careers over our extensive
portfolio of global brands. We empower our colleagues to work in
the smartest, most efficient ways to achieve total balance between
the demands of their jobs and their lives. That's why we give you
the autonomy and support you need to work in the way that makes you
most productive, agile, confident, and insightful.Putting people
first, pioneering with a collective spirit and always advancing
with a growth mindset -that's what we stand for at the Adecco
Group. Here, we are all individuals with a unique perspective on
the world we live in. That's what makes us stronger. Whoever you
are and whatever your background, you can be yourself. So, we aim
to build on the attributes that make you, you. We offer a range of
world-class resources for upskilling and development, satisfying
your curiosity while the sharing skills, knowledge, and expertise
to grow together. Make an impact where it matters most. Equal
Opportunity Employer/Veterans/DisabledThe Company will consider for
employment qualified applicants with arrest and conviction
recordsThe Company may require proof of COVID-19 vaccination at
time of hire based on client policies or certain regulatory
requirements. As such, TAG may require you to report your COVID-19
vaccination status at time of hire unless prohibited by a state
law. The Company will consider requests for exemption based on
medical/disability or religious reasons, or additional reasons if
permitted by state lawA journey to bring out the best in youWe
believe that having an understanding of the hiring process helps
you to prepare, feel, and be, at your best. As a global, multi
brand organization with multiple different roles, our application
process can vary.On our career site, you will find some of the key
steps you can expect to guide you along the way.
Keywords: Adecco, Billerica , Modis Branch Operations Specialist, Other , Billerica, Massachusetts
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