Executive Assistant, Human Resources - Hybrid
Company: Cabot Corporation
Location: Billerica
Posted on: June 13, 2022
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Job Description:
Your Role at Cabot Cabot Corporation is seeking as Executive
Assistant to join the Human Resources organization at the Boston,
MA headquarters location. This role provides primary administrative
support to the Chief Human Resources Officer and up to 2 additional
company leaders as may be assigned. Additional, ad hoc (secondary)
support for other department leaders may be requested as capacity
allows. This is an ideal role for a highly organized and efficient
individual who enjoys project coordination support for various
programs, projects, events, and activities. This role is based at
the Billerica, MA, location, but is eligible to participate in
Cabot's Flexible Working Arrangement program. How You Will Make an
Impact Provides administrative support to the Chief Human Resources
Officer which includes calendar management, travel arrangements,
expense management, etc. The position handles sensitive and highly
confidential information; attention to detail, discretion and good
judgment are paramount. Provides coordination support for various
HR programs, projects, events, and activities (e.g., weekly staff
meetings, annual off-site meeting, leadership development programs,
recognition programs, global engagement survey, Boston site
activities). Administrative support: Provide administrative support
to the Chief Human Resources Officer (CHRO) and 2-3 additional
company executives as capacity allows. This support would include
calendar management, travel and expenses, etc. Collect, assemble,
and summarize information from various sources, prepare reports,
graphics, and agendas. Determines methods of research and
presentation of information. Assist with material development
(develop PowerPoint slides, research topics, edit and proof
material, test solutions, etc.) Manage correspondences, review,
proofread, and edit materials. Maintain data and run reports as
needed. Follow-up on administrative details with others to ensure
requests for information are submitted on time. Modifies, develops
and documents administrative procedures to ensure on-going
efficient processes in place. General administrative support to HR
leadership team members where needed, ordering office supplies,
large group meeting arrangements, etc. Data entry and extraction
from HR systems, such as PeopleSoft Project coordination support:
Provide program support, administrative and logistical support for
global programs and events (e.g., global leadership conference,
leadership development programs, global engagement survey, team
off-sites, Boston site activities) Maintain corporate organization
charts, leadership distribution lists, organizational announcement
process Organize materials and logistics for meetings, workshops or
training sessions (editing, copying, distributing materials,
booking training rooms, times, etc.) Set up purchasing requisitions
in ERP system (JDE) & Invoice processing Maintain HR content on
Cabot's Intranet and SharePoint sites What You Will Bring to Cabot
7 years executive administrative experience required, with prior
experience supporting multiple leaders and/or executives
Organization skills. Ability to manage and track across multiple
priorities, deadlines, and stakeholders Advanced Microsoft Office
skills (Power Point, Excel, Word, etc) Experience with calendar
management, utilizing MS Outlook, and travel planning and expenses,
(preferably utilizing Concur) Prior experience supporting globally
employees - particularly navigating global working schedules and
time zones Prior experience using and administering collaboration
technologies and platforms (e.g. MS Teams, Sharepoint) Secondary
education required; High School diploma/GED is required, but
post-secondary training (certificate program) or bachelor's degree
preferred Ability to work effectively with technology (systems and
software) to a "super user" level; comfort in assisting others with
troubleshooting of systems/ software (e.g. Workday, PeopleSoft,
etc) Strong knowledge of administrative, office practices and
organization methods. Excellent analytical skills with ability to
think critically to anticipate needs and resolve issues Ability to
work effectively across all levels of stakeholders in a global
organization (seniority, time zones, cross-cultural differences,
etc.) Excellent verbal and written communication skills. Excellent
attention to detail Warmth, energy and professionalism Experience
working with confidential and sensitive information Strong customer
service orientation and positive attitude Continuous learning and
improvement orientation LI-Hybrid
CCREMPDN-96735beb-4df7-43a8-bba0-0e57940c3c85
Keywords: Cabot Corporation, Billerica , Executive Assistant, Human Resources - Hybrid, Human Resources , Billerica, Massachusetts
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