Executive Assistant, Human Resources - Hybrid

Company: Cabot Corporation
Location: Billerica
Posted on: June 12, 2022

Job Description:

Your Role at Cabot:Cabot Corporation is seeking as Executive Assistant to join the Human Resources organization at the Boston, MA headquarters location. This role provides primary administrative support to the Chief Human Resources Officer and up to 2 additional company leaders as may be assigned. Additional, ad hoc (secondary) support for other department leaders may be requested as capacity allows. This is an ideal role for a highly organized and efficient individual who enjoys project coordination support for various programs, projects, events, and activities.This role is based at the Billerica, MA, location, but is eligible to participate in Cabot's Flexible Working Arrangement program.How You Will Make an Impact:Provides administrative support to the Chief Human Resources Officer which includes calendar management, travel arrangements, expense management, etc. The position handles sensitive and highly confidential information; attention to detail, discretion and good judgment are paramount.Provides coordination support for various HR programs, projects, events, and activities (e.g., weekly staff meetings, annual off-site meeting, leadership development programs, recognition programs, global engagement survey, Boston site activities).Administrative support:Provide administrative support to the Chief Human Resources Officer (CHRO) and 2-3 additional company executives as capacity allows. This support would include calendar management, travel and expenses, etc.Collect, assemble, and summarize information from various sources, prepare reports, graphics, and agendas. Determines methods of research and presentation of information.Assist with material development (develop PowerPoint slides, research topics, edit and proof material, test solutions, etc.)Manage correspondences, review, proofread, and edit materials.Maintain data and run reports as needed.Follow-up on administrative details with others to ensure requests for information are submitted on time.Modifies, develops and documents administrative procedures to ensure on-going efficient processes in place.General administrative support to HR leadership team members where needed, ordering office supplies, large group meeting arrangements, etc.Data entry and extraction from HR systems, such as PeopleSoftProject coordination support:Provide program support, administrative and logistical support for global programs and events (e.g., global leadership conference, leadership development programs, global engagement survey, team off-sites, Boston site activities)Maintain corporate organization charts, leadership distribution lists, organizational announcement processOrganize materials and logistics for meetings, workshops or training sessions (editing, copying, distributing materials, booking training rooms, times, etc.)Set up purchasing requisitions in ERP system (JDE) & Invoice processingMaintain HR content on Cabot's Intranet and SharePoint sitesWhat You Will Bring to Cabot:7+ years executive administrative experience required, with prior experience supporting multiple leaders and/or executivesOrganization skills. Ability to manage and track across multiple priorities, deadlines, and stakeholdersAdvanced Microsoft Office skills (Power Point, Excel, Word, etc)Experience with calendar management, utilizing MS Outlook, and travel planning and expenses, (preferably utilizing Concur)Prior experience supporting globally employees - particularly navigating global working schedules and time zonesPrior experience using and administering collaboration technologies and platforms (e.g. MS Teams, Sharepoint)Secondary education required; High School diploma/GED is required, but post-secondary training (certificate program) or bachelor's degree preferredAbility to work effectively with technology (systems and software) to a "super user" level; comfort in assisting others with troubleshooting of systems/ software (e.g. Workday, PeopleSoft, etc)Strong knowledge of administrative, office practices and organization methods.Excellent analytical skills with ability to think critically to anticipate needs and resolve issuesAbility to work effectively across all levels of stakeholders in a global organization (seniority, time zones, cross-cultural differences, etc.)Excellent verbal and written communication skills.Excellent attention to detailWarmth, energy and professionalismExperience working with confidential and sensitive informationStrong customer service orientation and positive attitudeContinuous learning and improvement orientation

Keywords: Cabot Corporation, Billerica , Executive Assistant, Human Resources - Hybrid, Human Resources , Billerica, Massachusetts