BillericaRecruiter Since 2001
the smart solution for Billerica jobs

Receptionist / Office Manager

Company: Autodesk
Location: Boston
Posted on: November 17, 2019

Job Description:

Receptionist / Office ManagerLocation: Boston, MA- United StatesJob ID: 19WD35804Position OverviewThis individual will act as primary point of contact within the Facilities team and performs all work with the primary goal of customer satisfaction within the Boston site.Responsibilities

  • Provides coverage for the full time receptionist. Fill in during vacations, lunch hours, and as needed. Front desk responsibilities will include answer phone, log visitors into visitor access system, mail distribution shipping and receiving, and direct visitors to their meeting or event
  • May act as point of contact in case of an emergency or disaster, coordinating with Facilities staff
  • Assists event coordinator in the executive briefing center with room set up & break down, event coordination, and room reservation
  • May perform related clerical work such as filing, emailing mass communications, scheduling, or purchasing supplies using electronic purchasing software system or procurement
  • Manages purchase card expenses using associated with the facility, process purchase orders using Ariba, and track against the budget
  • Purchases office supplies for the facility and regional locations as needed
  • Distributes mail to employees and process courier services as requested
  • May assist with conference room bookings, loaner equipment (remote controls, adapters, headphones, etc) distribution
  • Ensures that unauthorized individuals are not granted access to buildings using Lenel Security System. Ensure that visitors and contractors are properly checked using the visitor access system
  • Maintains professional appearance of building lobby, reception area, and office space
  • Communicates building issues to employee community when needed (i.e. landlord communications)
  • Performs daily walk through of the building, conference rooms, and general office area and confirm rooms are set up for use/occupancy according to checklist. Records issues and document any problems into facilities tracking maintenance system and contacts appropriate vendors for repair or maintenance
  • Enters and track service requests in BIM 360 Ops by entering action items, assigning action items, and tracking completion
  • Manages horticulture vendor, coffee vendor, and snack program
  • Responsible for updating miscellaneous reports as neededMinimum Qualifications
    • HS diploma or equivalent
    • 1-2 years experience
    • Flexibility and adaptability
    • Strong problem-solving skills
    • Can manage multiple priorities & self-manage work
    • Excellent administrative skills
    • Valid driver s license
    • Excellent MS Office & computer skills, Ariba, ConcurPreferred Qualifications
      • Experience with SharePointAbout AutodeskWith Autodesk software, you have the power to Make Anything. The future of making is here, bringing with it radical changes in the way things are designed, made, and used. It s disrupting every industry: architecture, engineering, and construction; manufacturing; and media and entertainment. With the right knowledge and tools, this disruption is your opportunity. Our software is used by everyone - from design professionals, engineers and architects to digital artists, students and hobbyists. We constantly explore new ways to integrate all dimensions of diversity across our employees, customers, partners, and communities. Our ultimate goal is to expand opportunities for anyone to imagine, design, and make a better world.Job: *Real Estate & Workplace ServicesTitle: Receptionist / Office ManagerLocation: Massachusetts-BostonRequisition ID: 19WD35804At Autodesk, we're building a diverse workplace and an inclusive culture to give more people the chance to imagine, design, and make a better world. Autodesk is proud to be an equal opportunity employer and considers all qualified applicants for employment without regard to race, color, religion, age, sex, sexual orientation, gender, gender identity, national origin, disability, veteran status or any other legally protected characteristic. We also consider for employment all qualified applicants regardless of criminal histories, consistent with applicable law.

Keywords: Autodesk, Billerica , Receptionist / Office Manager, Executive , Boston, Massachusetts

Click here to apply!

Didn't find what you're looking for? Search again!

I'm looking for
in category

Other Executive Jobs

Associate Director, Data Management
Description: Position Summary Associate Director, Data Management at Wave Life Sciences will be responsible for the data management activities for the assigned program and will be a member of clinical study management (more...)
Company: WAVE Life Sciences
Location: Lexington
Posted on: 12/16/2019

Assistant Store Manager
Description: Our Assistant Store Managers assist the Store Manager in developing team members who deliver excellent customer service and an overall positive
Company: O'Reilly Auto Parts
Location: Springfield
Posted on: 12/16/2019

Site/Civil/Utility Project Manager
Description: COMPANY INFO Our client is an acknowledged leader in Rhode Island and Southeast Massachusetts in performing site, utility and flatwork. The Company, is well known and has been in business for over 30 (more...)
Company: Management Recruiters Inc --- The Boston Group
Location: Providence
Posted on: 12/16/2019

Regional Sales Manager - Own a Franchise
Description: Regional Sales Managers: Make
Company: Franchise Career Advisors
Location: Providence
Posted on: 12/16/2019

Product Manager Data Science
Description: Do you want to be part of a team that encourages your growth, supports your ambitions and makes it a priority for you to reach your goals Is helping people part of who you are At MassMutual, we help (more...)
Company: Mass Mutual
Location: Springfield
Posted on: 12/16/2019

Account Manager (Entry-Level)
Description: OVERVIEW Founded in 2001, Barton Associates has become one of the fastest-growing companies in the Healthcare Recruiting and Staffing Industry. Progress of that magnitude is thanks in part to Bartons (more...)
Company: Barton Associates Careers
Location: Worcester
Posted on: 12/16/2019

Affiliate Account Manager
Description: Hamilton Porter is a talent acquisition consulting firm that partners with companies across the US to help them find and hire top-level talent to build their organizations. One of our TOP clients is an (more...)
Company: Hamilton Porter
Location: Plymouth
Posted on: 12/16/2019

Benefit and Wellness Manager
Description: No Agencies Please: Position is located in Danvers, MA COME JOIN A GREAT TEAM IN A GROWING AND WELL RESPECTED ORGANIZATION Summary: Care Dimensions Benefit and Wellness Manager serves the Care Dimensions (more...)
Company: Care Dimensions (formerly Hospice of the North Sho
Location: Danvers
Posted on: 12/16/2019

Director Structural Biology and Biophysics
Description: We seek a highly motivated and innovative scientist with extensive group management experience and a passion to apply biophysical techniques to drug discovery and target engagement. The ideal candidate (more...)
Company: Vertex Pharmaceuticals
Location: Allston
Posted on: 12/16/2019

Sales and Operations Management Trainee
Description: br br Position Summary: br Take charge. Think fast. Move forward. As a Sales and Operations Management Trainee in our fast-paced environment, you will use your hard-earned degree to run a business (more...)
Company: Penske
Location: Chicopee
Posted on: 12/16/2019

Log In or Create An Account

Get the latest Massachusetts jobs by following @recnetMA on Twitter!

Billerica RSS job feeds