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Receptionist / Office Manager

Company: Autodesk
Location: Boston
Posted on: November 17, 2019

Job Description:

Receptionist / Office ManagerLocation: Boston, MA- United StatesJob ID: 19WD35804Position OverviewThis individual will act as primary point of contact within the Facilities team and performs all work with the primary goal of customer satisfaction within the Boston site.Responsibilities

  • Provides coverage for the full time receptionist. Fill in during vacations, lunch hours, and as needed. Front desk responsibilities will include answer phone, log visitors into visitor access system, mail distribution shipping and receiving, and direct visitors to their meeting or event
  • May act as point of contact in case of an emergency or disaster, coordinating with Facilities staff
  • Assists event coordinator in the executive briefing center with room set up & break down, event coordination, and room reservation
  • May perform related clerical work such as filing, emailing mass communications, scheduling, or purchasing supplies using electronic purchasing software system or procurement
  • Manages purchase card expenses using associated with the facility, process purchase orders using Ariba, and track against the budget
  • Purchases office supplies for the facility and regional locations as needed
  • Distributes mail to employees and process courier services as requested
  • May assist with conference room bookings, loaner equipment (remote controls, adapters, headphones, etc) distribution
  • Ensures that unauthorized individuals are not granted access to buildings using Lenel Security System. Ensure that visitors and contractors are properly checked using the visitor access system
  • Maintains professional appearance of building lobby, reception area, and office space
  • Communicates building issues to employee community when needed (i.e. landlord communications)
  • Performs daily walk through of the building, conference rooms, and general office area and confirm rooms are set up for use/occupancy according to checklist. Records issues and document any problems into facilities tracking maintenance system and contacts appropriate vendors for repair or maintenance
  • Enters and track service requests in BIM 360 Ops by entering action items, assigning action items, and tracking completion
  • Manages horticulture vendor, coffee vendor, and snack program
  • Responsible for updating miscellaneous reports as neededMinimum Qualifications
    • HS diploma or equivalent
    • 1-2 years experience
    • Flexibility and adaptability
    • Strong problem-solving skills
    • Can manage multiple priorities & self-manage work
    • Excellent administrative skills
    • Valid driver s license
    • Excellent MS Office & computer skills, Ariba, ConcurPreferred Qualifications
      • Experience with SharePointAbout AutodeskWith Autodesk software, you have the power to Make Anything. The future of making is here, bringing with it radical changes in the way things are designed, made, and used. It s disrupting every industry: architecture, engineering, and construction; manufacturing; and media and entertainment. With the right knowledge and tools, this disruption is your opportunity. Our software is used by everyone - from design professionals, engineers and architects to digital artists, students and hobbyists. We constantly explore new ways to integrate all dimensions of diversity across our employees, customers, partners, and communities. Our ultimate goal is to expand opportunities for anyone to imagine, design, and make a better world.Job: *Real Estate & Workplace ServicesTitle: Receptionist / Office ManagerLocation: Massachusetts-BostonRequisition ID: 19WD35804At Autodesk, we're building a diverse workplace and an inclusive culture to give more people the chance to imagine, design, and make a better world. Autodesk is proud to be an equal opportunity employer and considers all qualified applicants for employment without regard to race, color, religion, age, sex, sexual orientation, gender, gender identity, national origin, disability, veteran status or any other legally protected characteristic. We also consider for employment all qualified applicants regardless of criminal histories, consistent with applicable law.

Keywords: Autodesk, Billerica , Receptionist / Office Manager, Executive , Boston, Massachusetts

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