Office Administrator

Company: Expressive Arts Place
Location: Billerica
Posted on: November 23, 2022

Job Description:

Office Administrator The mission at Expressive Arts Place is to use the arts to address the health, wellness, and education needs of individuals and communities. We believe that the arts are a powerful tool and strive to use them to bring communities together, address disparities in access to mental health, and advocate for social justice. We serve a variety of populations, but specialize in working with children, adolescents, women, and families with diverse ethnic backgrounds. Job Description The primary responsibility of the Office Administrator is to maintain all aspects of client management as well as administrative duties linked to workplace organization and effeciacy. This role requires an organized, detail-oriented individual who can manage multiple projects at once in a fast-paced environment. Responsibilities --- Support team with various administrative tasks (redirecting calls, disseminating correspondence, scheduling meetings etc.)--- Coordinate activities throughout the company to ensure efficiency and maintain compliance with company policies--- Maintain files and records with effective filing systems--- Support client relationship management and maintain all aspects of client support including appointment scheduling, billing, and documentation requests--- Supervise members of the administrative staff, delegate responsibilities to improve performance--- Manage emails, letters, packages, phone calls and other forms of correspondence--- Support bookkeeping and budgeting procedures for the company--- Create and update databases and records for financial information, personnel and other data--- Track and replace office supplies as necessary to avoid interruptions in standard front office procedures--- Submit reports and prepare proposals and presentations as needed--- Other duties and special projects as needed Requirements --- High school diploma or GED; at least 3 years of experience related to the duties and responsibilities specified.--- Proven experience as an executive assistant or in a similar role--- Experience in customer service will be a plus--- Knowledge office management systems and procedures--- Outstanding knowledge of MS Office, "back-office" and accounting software--- Experience navigating social media platforms--- Working knowledge of office equipment--- Excellent communication and interpersonal skills--- Organized with the ability to prioritize and multi-task--- Commitment to social justice and equity--- Reliable with patience and professionalism--- Ability to speak Haitian-Creole or Spanish preferred Learn More About Our Positions: Job Type: Full-timePay: $42,000.00 - $47,000.00 per yearBenefits: Dental insurance Health insurance Paid time off Professional development assistance Vision insuranceSchedule: Weekend availabilityExperience: Administrative experience: 2 years (Preferred)Work Location: One location

Keywords: Expressive Arts Place, Billerica , Office Administrator, Administration, Clerical , Billerica, Massachusetts